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Quick Summary: The Training Library is a centralized catalog of learning resources available to your organization. Admins build and curate the library, link resources to skills and careers, and assign them to employees. Employees can suggest new resources for admin review.

Overview

The Training Library gives administrators a single place to manage all training resources available in your organization. Each resource can be linked to specific skills and careers, assigned directly to employees, and tracked through completion. Resources in the library appear in employees’ Learning Plans when assigned, and employees can suggest new resources for admin approval. Who can use this feature:
The Training Library appears only when the Training switch is on under Company > Settings > Hide Library Sections. See Page Settings. Contact your administrator if it is not visible.
Most library actions live in the page actions menu, which you also reach with the ⌘K (Mac) or Ctrl+K (Windows) command menu. See Navigation and Shortcuts.

Navigating the Training Library

Navigate to Library > Training in the left sidebar to open the Training Library. Training Library page showing a table with Name, Labels, People, Avg Rating, and Actions columns, grouped alphabetically

Group By

The library supports five grouping modes, chosen from the Display menu:

Columns

Use the Display menu to show or hide columns.

Filters

Add a filter with the + button in the filter row. Available filters: Name, Labels, People, Avg Rating, Cost, Duration, Provider, Format, Audience, and Career.

Selection actions

Select one or more resource rows to act on them together. Administrators can select Export to download the selected resources, or Delete to delete them. The delete confirmation, titled “Delete N training resources?”, explains: “They’re removed from the library. This can’t be undone.”

Adding a Training Resource

Admins can add training resources directly to the library. Newly added resources are immediately available for assignment.
  1. Navigate to Library > Training.
  2. Open the Actions menu and select Training resource under Add New (or press ⌘K / Ctrl+K and search for “Add training resource”).
  3. Enter the training title and complete the optional settings described below.
  4. Select Continue, then choose a category to create the training. If needed, use Create category to add a category.
The new resource appears in the library table immediately after saving.

Training Form Field Reference

The create and edit dialogs share four settings sections. The title is required. Creation asks for a category after Continue; editing shows the saved category under Training Details.

Additional Information

Training Details

Training Attributes

Linking a training resource to skills and careers helps employees discover it through their career profiles and learning paths. Resources linked to a career appear in that career’s detail page.

Viewing a Training Record

Select any resource in the library table to open its detail page. Training Library page showing Alphabetical, By Label, By Career, By Skill, and None grouping, and Name, Labels, People, Avg Rating, and Actions columns The detail page includes:
  • Hero section — Title, description, type badge, and status badge
  • Quick stats bar — Duration, Cost, and Provider at a glance
  • Training Details card — Category, Training Format, Target Audience, Course Level, and Reference ID
  • Related Entities card — Skills and careers this resource is linked to, displayed as chips
  • Labels card — Labels applied to the resource (admin view)
  • Training Link card — The external URL with an Open Training button
To edit a resource, open it from Library > Training, then open the Actions menu and select Edit under Manage. The dialog prepopulates the title, category, settings, labels, and related skills and careers. Update the fields and select Save changes. Clearing an optional field or removing a selection also saves that removal.

Deleting a Training Resource

Administrators can delete a resource in two ways: select its row in the library table and choose Delete in the selection bar, or open the resource and select Delete under Manage in the Actions menu. Confirm the deletion in the dialog that appears. Deletion is a soft delete — the record is removed from active views but retained in historical data.
Before deleting: Employees who have this resource in their Learning Plan will lose access to it. Check how many people are assigned to the resource (the People column) before deleting an active resource.

Assigning Training to People

Admins and managers can assign training resources directly to employees from the library.
  1. In the library table, hover the resource’s row and select the button in the actions column. For managers and above, the button labeled Add to profile opens the assign dialog rather than adding the resource to your own profile. Administrators can also open the resource and select Assign under People in the Actions menu.
  2. The Assign training to people dialog opens.
  3. Search for and select the employees to assign the resource to.
  4. Confirm the assignment.
Assigned resources appear in the employee’s Learning Plan under To Do status. The People count on the library table updates immediately. Administrators can remove assignments from the resource’s page with Unassign under People in the Actions menu.

Employee Suggestions

Employees who do not have admin access can suggest training resources for the library. Suggestions are queued for admin review before being added.

How Employees Submit Suggestions

  1. Navigate to Library > Careers and open a career.
  2. Open the Actions menu and select Training resource under Suggest (or press ⌘K / Ctrl+K and search for “Suggest training resource”).
  3. In the Suggest training dialog, complete the form with the resource details.
  4. Select Submit for Approval.
The suggestion enters a Pending status and appears in the administrator’s Inbox.

Reviewing Suggestions (Admin)

Admins review employee suggestions from the Inbox. Select Inbox in the left sidebar, then select the Requests category to see pending training suggestions. Each suggestion shows:
  • Training — Resource title and how long ago it was submitted
  • Status — Pending / Approved / Rejected
  • Review — Button to open the two-step review form
To review a suggestion:
  1. Select Review on a pending suggestion.
  2. Step 1 — Review and edit the basic details: Title, Provider, Category, Description, Cost, Duration, and URL.
  3. Step 2 — Complete the training attributes: Course Level, Training Format, Target Audience, and Labels.
  4. Choose one of the following actions:
    • Save — Save edits without approving or rejecting
    • Save & Approve — Approve and add the resource to the library immediately
    • Reject — Open the rejection dialog; enter a required Reason for Rejection and confirm
Approved suggestions are added to the Training Library and become available for assignment. Rejected suggestions remain in the queue with a Rejected status for audit purposes.

Importing and Exporting Training Resources

Admins can import and export training resources from the page actions menu.

Exporting

  1. Navigate to Library > Training.
  2. Open the Actions menu and select Export under Data.
  3. A .xlsx file downloads automatically.

Importing

Open the Actions menu and select Import under Data. This opens the import page. See Import/Export for the file format.
Export is available to admins only. The exported file includes all visible columns.

Configuring Training Settings

Admins can configure the attribute lists used in the training form — categories, providers, formats, audiences, and course levels. These settings determine the options available when creating or editing training resources. Navigate to Company > Settings and select Configure on the Training Library row. The settings page contains five configurable attribute types: For each attribute type, admins can:
  • Add a new value via the Add button, which opens a configuration drawer
  • Edit an existing value by clicking the edit icon on a row
  • Delete a value that is no longer needed
  • Reorder values by dragging rows into the desired order
Deleting an attribute value will remove it from any training resources currently using it. Review affected records before deleting a value that may be in active use.

Common Questions

Yes, when the Training library is visible in your organization. Employees can browse Library > Training and add a resource to their own profile with Add to profile; the message “Training added to your additional training” confirms it. Creating, editing, deleting, importing, and exporting resources are restricted to administrators.
Edits to a training resource (title, description, URL, etc.) apply immediately to the resource record. Employees who already have the resource in their Learning Plan will see the updated information.
Each person can have a training resource in their Learning Plan once at a time. If the resource has been completed and archived by the employee, it can be re-assigned.
Approved suggestions are added to the Training Library as standard resources. They can then be assigned, edited, and managed like any other resource in the library.

Related Articles

Frontline Training

Overview of training workflows including suggestions, metrics, and team activity

Careers

Linking training resources to careers and enabling training date tracking

Learning Plan

How employees interact with assigned training resources in their Learning Plan

Labels

Applying labels to training resources for filtering and reporting

Need Help?

If you run into any issues or have questions, reach out to your organization’s SkillsDB administrator or contact SkillsDB Support.