Quick Summary: The Team Certifications page gives managers a consolidated view of every certification assigned to their team members. From here you can monitor submission status, track expirations, review pending approvals, and export data for reporting.

Overview

The Team Certifications page displays all certifications assigned to people in your reporting structure. Each row represents one person-certification combination, showing the team member’s name alongside the certification details, current status, expiration date, and any attached files. This page is your primary tool for monitoring certification compliance across your team. You can quickly identify which team members have certifications awaiting your approval, which certifications are expiring soon, and which team members have not yet submitted their certification details. The page is accessible to managers and administrators. Managers see certifications for their direct reports and organizational hierarchy. Administrators can also view all certifications across the entire company.

Note: This page shows certifications assigned to your team members. For managing your own personal certifications, see Managing Certifications.

Navigating to Team Certifications

To open the team certifications view select Certifications from the Team section of the left sidebar. The page opens in the Direct Reports view by default, showing certifications for your immediate direct reports.

Switching Between Views

Three scope buttons at the top of the page control which certifications are displayed, alongside an Approvals button that opens your Inbox:

View	What it shows
Direct Reports	Certifications for your immediate direct reports only
My Org	Certifications across your full reporting organization, including indirect reports
All	All certifications across the entire company (available to Global Administrators, Directors, and Full Access users — the Administrator role does not see it)
Approvals	Navigates to your Inbox where you can review and action pending certification approval requests

Select a button to switch views. The active view is highlighted.

Note: The All tab is only visible to administrators. If you do not see it, your role does not have company-wide certification visibility.

Understanding the Certifications Table

The table displays one row per person-certification combination. The following columns are visible by default:

Column	Description
Name	The team member’s full name. Select a row to open the certification detail page for that person.
Certification	The certification name.
Status	The current status of the certification (see Understanding certification statuses below).
Expires	The expiration date with a visual indicator: Expired (red), Expiring Soon (amber), or valid date.
Type	The certification type or category, as configured by your organization.
Files	The number of supporting documents attached to the certification.

Additional columns (hidden by default, enable via the Display button):

Column	Description
Labels	Any labels applied to the certification.
Employee ID	The team member’s employee ID.
Employee Email	The team member’s email address.
Issued Date	The date the certification was first granted.
ID Number	The credential ID or certification number.
Careers	The team member’s assigned career.
Manager	The team member’s direct manager name.
Department	The team member’s department.

To show or hide columns, select the Display button in the top right of the page.

Understanding Certification Statuses

Each certification has a status that reflects where it is in the submission and review process.

Status	Displayed as	Meaning
Assigned	Submit Details	The certification has been assigned to the team member. They need to submit their details.
Awaiting Approval	Awaiting Approval	The team member has submitted details and is waiting for manager or administrator review.
Approved	Approved	The certification details have been approved.
Denied	Denied	The submission was rejected. The team member can resubmit updated details.
Expired	Expired	The certification has passed its expiration date.
Modified	Modified	The certification details have been updated after a previous approval.

Reviewing and Approving Certifications

When a team member submits their certification details, the status changes to Awaiting Approval. You can review and approve or deny the submission. To review a pending certification:

Select Certifications from the Team section of the left sidebar.
Use the Status filter to show only Awaiting Approval certifications, or select Approvals to go to your Inbox.
Select the row of the certification you want to review. This opens the certification detail page.
Review the submitted details — issued date, expiration date, credential ID, and any attached documents.
Select Approve to accept the submission, or Reject to return it to the team member for corrections.

When you approve a certification, its status changes to Approved and the team member receives a notification. When you reject it, the status changes to Denied and the team member can resubmit with updated information.

Tip: Select Approvals in the top filter bar to go directly to your Inbox, where all pending certification approvals are consolidated alongside other approval requests.

Filtering Your Team’s Certifications

Use filters to narrow the table to a specific subset of certifications. Select Filter in the toolbar to open the filter builder. Available filters include:

Filter	Description
Name	Filter by team member name
Certification	Filter by certification name
Status	Filter by one or more certification statuses
Expires	Filter by expiration timing: soon (next month) or a custom date range
Issued Date	Filter by issue date: this year, last year, or a custom date range
Type	Filter by certification type
ID Number	Filter by credential ID
Authority	Filter by issuing authority name
Files	Filter by number of attachments
Labels	Filter by certification labels
Manager	Filter by manager name
Department	Filter by department
Careers	Filter by career or role assignment

Filters can be combined using AND/OR logic. Select Reset to clear all active filters.

Tip: Filter by Status = Awaiting Approval to see all certifications that need your review. Filter by Expires = Soon to identify certifications approaching their expiration date within the next month.

Exporting Certification Data

You can export the current table view to Excel for reporting, compliance audits, or record-keeping. To export:

Select Export in the top right of the page.

SkillsDB downloads an Excel file containing all rows currently visible in the table, respecting any active filters and the selected view (Direct Reports, My Org, or All).

Importing Certifications

Administrators can bulk-import certification assignments using the Import button. To import certifications:

Select Import in the top right of the page.
SkillsDB navigates to the Import page where you can upload a formatted file to assign certifications in bulk.

Note: The Import button is only visible to Global Administrators. Other managers and administrators do not see this option.

Common Questions

What is the difference between the Team Certifications page and My Certifications?

My Certifications (under Profile > Certifications) shows certifications assigned to you personally. Team Certifications (under Team > Certifications) shows certifications assigned to your team members. Managers use the Team view to monitor compliance, review submissions, and approve certifications for their reports.

Can I assign a certification to a team member from this page?

No. Certification assignments are managed from the individual team member’s profile or through bulk import. Navigate to Team > People, select a team member, and use their Certifications tab to assign new certifications. Administrators can also use the Import button to assign certifications in bulk.

Why can't I see the All tab?

The All tab is restricted to administrators. It provides company-wide visibility across all certifications, not limited to your reporting structure. If you need access, contact your SkillsDB administrator.

How do I know which certifications need my attention?

Use the Approvals button to go to your Inbox where pending certification approvals are listed. You can also filter the table by Status = Awaiting Approval to see all certifications waiting for your review. The sidebar badge on Certifications under the Team section shows the count of certifications needing attention.

Can I approve certifications for people outside my direct reports?

Managers can approve certifications for their direct reports. Administrators can approve certifications for any person in the organization. If a certification is assigned to someone outside your reporting structure, you will not have approval rights.

What does the Expires column show?

The Expires column shows the certification’s expiration date with a visual indicator. Expired certifications show a red indicator. Certifications expiring soon show an amber indicator. Certifications without an expiration date leave this column blank.

Does the export include hidden columns?

The export includes all visible columns based on your current Display settings. Hidden columns are not included in the export. Adjust your column visibility before exporting if you need additional fields like Employee ID, Department, or Manager.

Managing Certifications

How team members submit, renew, and manage their own certifications

Viewing Your Team

Navigate your team roster and access individual profiles

Analyze Training

Monitor training activity and completion across your team

Certifications (Explore)

Browse certifications across your organization

Need Help?

If you run into any issues or have questions, reach out to your organization’s SkillsDB administrator or contact SkillsDB Support.

User Guide

Manager Guide

Explore

Core Concepts

Configurations

Tutorials

Identity & Provisioning

API Documentation

Certification Tracking

Overview

Navigating to Team Certifications

Switching Between Views

Understanding the Certifications Table

Understanding Certification Statuses

Reviewing and Approving Certifications

Filtering Your Team’s Certifications

Exporting Certification Data

Importing Certifications

Common Questions

Managing Certifications

Viewing Your Team

Analyze Training

Certifications (Explore)

Need Help?

​Overview

​Navigating to Team Certifications

​Switching Between Views

​Understanding the Certifications Table

​Understanding Certification Statuses

​Reviewing and Approving Certifications

​Filtering Your Team’s Certifications

​Exporting Certification Data

​Importing Certifications

​Common Questions

​Related Articles

Managing Certifications

Viewing Your Team

Analyze Training

Certifications (Explore)

​Need Help?

Overview

Navigating to Team Certifications

Switching Between Views

Understanding the Certifications Table

Understanding Certification Statuses

Reviewing and Approving Certifications

Filtering Your Team’s Certifications

Exporting Certification Data

Importing Certifications

Common Questions

Related Articles

Need Help?