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Overview

In SkillsDB, a career represents a job role or functional area within your organization. Careers are the foundational building block of the platform: they define which skills are relevant to a position, how those skills are grouped, what training is required, and how proficiency is measured. When you assign a person to a career, they inherit that career’s full skill profile — every skill, section, benchmark, and training requirement. This means that when an employee completes an assessment, requests training, or views their skills profile, they are working within the structure you have defined for their career. Careers are organized hierarchically. A career contains sections, and each section contains skills. Sections are used to group related skills into logical categories (for example, a Software Engineering career might have sections for Backend, Frontend, and Architecture). You can also define levels within a career (for example, Junior, Mid, Senior) that apply different benchmark expectations to the same skill set. Careers integrate directly with assessments, the Training Matrix, the Skills Matrix, analytics, and the user-facing Career Overview dashboard. The settings you configure per career control what features are active for people assigned to that career.

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Prerequisites

Before creating or managing careers, ensure you have:

• Permission level: Administrator role in SkillsDB
• Feature enabled: Careers library enabled for your organization
• Access required: Navigate to Library > Careers in the left sidebar

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Understanding Career Structure

Every career in SkillsDB follows the same three-level hierarchy: Skills do not need to be organized into sections — you can add skills directly to a career without creating sections first. However, sections help users navigate large skill sets and allow you to attach training resources at the section level. Careers also support levels, which represent seniority or expertise tiers within the same role. When levels are defined, each skill in the career can carry level-specific benchmark expectations (for example, a Junior Software Engineer is expected to reach grade 2 in Python, while a Senior is benchmarked at grade 4). Levels allow you to maintain a single career structure that scales across your organization’s seniority framework.

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Navigating to the Careers Library

To access the careers library:

1. Select Library in the left sidebar navigation.
2. Select Careers.

The page title reads Library > Careers and displays a table of all careers in your organization.

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Understanding the careers table

The careers table includes the following columns:

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Searching and filtering

A search input in the top right of the page filters careers by name in real time. Type any part of a career name to narrow the results. The table also supports column-level filtering: select the filter icon on the Career column header to apply additional text filters.

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Creating a Career

Administrators can create a new career from the careers library page.

1. Navigate to Library > Careers.
2. Select Create Career in the top navbar.
3. In the Create Career dialog, complete the following fields:

4. Select Save.

When the career is created successfully, a confirmation toast appears and the table scrolls to highlight the new career row.

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Editing and Deleting a Career

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Editing a career

To rename a career or change its icon or type:

1. Navigate to Library > Careers.
2. In the row for the career you want to edit, select the Edit icon (pencil icon) in the Actions column.
3. In the Edit Career dialog, update the Career Name, Icon, or Career Type as needed.
4. Select Save.

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Deleting a career

To delete a career:

1. Navigate to Library > Careers.
2. In the row for the career, select the Delete icon (trash icon) in the Actions column.
3. A confirmation dialog appears: “Delete Career?” — select Confirm to proceed.

If the career has associated data (people assigned, sections, skills, or levels), a second dialog appears: “Force Delete Career?” This dialog lists exactly how many people, sections, skills, and levels are attached. When you confirm force deletion, all people are unassigned from the career and all associated structure is removed.

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Configuring Career Settings

Each career has four independently configurable settings that control which features are active for people assigned to that career. You can open Career Settings from the careers list or from the career detail page. To open Career Settings:

1. Navigate to Library > Careers.
2. In the row for the career, select the Settings icon (gear icon) in the Actions column.
3. The Career Settings dialog opens.
4. Configure the settings as needed.
5. Select Save Settings.

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Setting 1: Proficiency Grading

Proficiency Grading controls whether skills in this career can be given numeric grades (based on your organization’s grading scale). Disabling this setting is appropriate for careers that use a training-only model — where completion of training is tracked, but formal proficiency grades are not required.

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Setting 2: Training Dates

When Training Dates is enabled, two additional sub-settings become available: Training Timeline — Set an expected duration for employees to complete all training approvals for this career. Enter values in Days, Months, and Years. This timeline is used for reporting and dashboard summaries. Bulk Update Skill Training Settings — Select Configure Skills to open a modal that lets you apply training settings to multiple skills in this career at once. This is useful when you first enable Training Dates for a career and need to configure training requirements across all skills efficiently.

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Setting 3: Assessments

Assessments control whether the career participates in SkillsDB’s assessment workflow. If your organization runs periodic skill assessments (self-assessments and manager assessments), this setting must be enabled for a career’s skills to appear in those assessment cycles.

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Setting 4: User Dashboard

When User Dashboard is enabled, a Dashboard Components sub-section appears with four checkboxes to control what is shown on the user-facing dashboard: All four components are enabled by default when User Dashboard is turned on. Uncheck any component to hide it from the employee dashboard.

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Viewing and Managing Career Content

Selecting any career row in the careers table opens the career detail page, which shows the career’s full structure and allows administrators to manage its content. The career detail page displays:

• Career name and type badge
• People Assigned count
• Labels — click to add or remove labels
• Career Settings status — a visual grid showing whether each of the four settings is enabled or disabled
• Skills — all skills in the career, organized by section
• Sections — groups of related skills; sections can have their own description and training resources
• Levels — seniority or expertise tiers (if configured)
• Training resources — learning materials linked at the career, section, or skill level

From the navbar on the detail page, administrators can access:

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Assigning People to a Career

A person can be assigned to one or more careers in SkillsDB. When assigned to a career, the person inherits all of that career’s skills, benchmarks, and training requirements in their Skills Profile. To assign people to a career:

1. Navigate to Library > Careers.
2. In the row for the career, select the Assign Users icon (person with plus icon) in the Actions column. Alternatively, open the career detail page and select Assign in the navbar.
3. The Assign Career drawer opens with a searchable list of people in your organization.
4. Search for or browse to the people you want to assign.
5. Select the checkbox next to each person, then select Assign.

To remove people from a career, follow the same steps and select Unassign instead.

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Managing Career Types

Career types are labels that categorize careers across your organization. The default career type is Job Role, but administrators can create additional types to reflect how your organization structures its workforce (for example, “Department”, “Band”, “Function”, or “Certification Track”). To manage career types:

1. Navigate to Library > Careers.
2. Select Manage Types in the top navbar.
3. The Manage Career Types drawer opens, showing all existing career types.

From this drawer, you can:

• Add a new type: Select Add Type, enter a name in the input field, and select Save New Type.
• Rename an existing type: Edit the text directly in the type’s input field.
• Delete a type: Select the delete icon next to the type. Types that are in use can still be deleted, but existing careers with that type will no longer have a type assignment.
• Reorder types: Drag the handle icon next to a type to reorder the list.

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Viewing Career Analytics

The Skills Matrix provides a grid-based analytics view of proficiency grades across all people assigned to a career. It shows each assigned person as a column and each career skill as a row, with the intersecting cell showing the person’s current grade for that skill. To view the Skills Matrix for a career:

1. Navigate to Library > Careers.
2. In the row for the career, select the View Analytics icon (table icon) in the Actions column.

The page navigates to Analytics / [Career Name], showing the full Skills Matrix for that career.

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How Careers Connect to Other Features

Careers are the central organizing structure in SkillsDB. The following table shows how careers interact with other key features:

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Common Questions

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Related Articles

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