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Overview

Career Settings is a per-career configuration panel that controls which features are active for a given career in SkillsDB. Each career has its own independent settings, meaning you can enable training approvals for an engineering role while keeping them disabled for a management track, or expose a career dashboard to one group of employees while hiding it from another. There are four main areas to configure in Career Settings: proficiency grading, training dates, assessments, and the user dashboard. Each setting controls a specific capability within the career, and some settings have dependencies on others. For example, assessments can only be enabled when proficiency grading is also enabled. Career Settings are accessible to administrators only. Changes apply immediately to all employees assigned to the career once saved.

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Prerequisites

Before you configure Career Settings, you need:

• Permission level: Administrator role in SkillsDB
• Setup requirement: The career must already exist in your Careers Library
• Access: Navigate to Library > Careers from the left sidebar

Managers cannot access or modify Career Settings. Standard users (employees) are not aware of Career Settings — they only see the downstream effects, such as grade columns appearing or the career dashboard becoming accessible.

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Opening career settings

Career Settings can be opened from two places: From the Careers Library table:

1. Navigate to Library > Careers from the left sidebar.
2. Locate the career in the table.
3. Select the settings icon in the career’s row.

From the career details panel:

1. Navigate to Library > Careers and select the career name.
2. In the career details panel, select Settings in the top navigation area.

The Career Settings page opens, displaying all configurable options for that career. The page header shows the career name and the subtitle: “Configure levels, measurement model, and dashboard for [Career Name].”

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Manage levels

The Manage Levels card appears at the top of the Career Settings page. It displays the current level hierarchy for the career as colored badges (for example, L1 Individual, L2 Manager, L3 Director, L4 VP). Levels create a progression hierarchy within the career, allowing you to define distinct seniority tiers. To add, edit, reorder, or remove levels:

1. Select the Manage Levels button on the Manage Levels card.
2. In the Manage Levels drawer, edit level names directly in the text fields. Each level has a numbered badge (L1, L2, L3, etc.) with a distinct color.
3. Drag levels using the drag handles to reorder them. Levels are arranged in descending order with L1 at the top.
4. Select + Add Level to create a new level at the bottom of the list.
5. Select Save to apply your changes, or Cancel to discard them.

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Proficiency Grading

The settings below — Proficiency Grading, Training Dates, and Assessments — are grouped under the Measurement Model section on the Career Settings page. Proficiency grading controls whether skill-level scoring is enabled for the career. When enabled, grade columns appear throughout SkillsDB for skills within this career — including the skills matrix, team views, and individual employee profiles. Proficiency data is also included in search results and analytics reports. Default: On When proficiency grading is disabled:

• All grade columns (benchmark, manager grade, employee grade) are hidden across all views for skills in this career.
• Proficiency data for this career is excluded from search results and analytics.
• Assessments are automatically disabled (assessments require proficiency grading).
• Grade bars and grade indicators are not displayed on employee profiles.

When proficiency grading is re-enabled, previously hidden grade columns and data become visible again. No data is lost when proficiency grading is toggled off.

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Training Dates

Training dates enables training approvals and training visibility for the career. When enabled, employees can request training approval for skills within the career, and those skills appear in the training matrix report. Default: Off When training dates are enabled:

• Employees can request training approval for skills in this career.
• Career skills appear in Team > Training > Training Matrix.
• Training status columns (training status, training expiration, expiration timeline) appear in the employee detail view.
• The Training Timeline configuration fields and the Bulk Update Skill Training Settings tool become available within Career Settings.

When training dates are disabled:

• Training approval requests are hidden for skills in this career.
• Career skills are excluded from the training matrix.
• Training-related columns are hidden from all views.

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Training timeline

When training dates are enabled, a Training Timeline section appears within Career Settings. The training timeline sets the expected duration for an employee to complete training approval for all skills in the career. The timeline is configured using three optional numeric fields: All three fields are optional. The combined value (for example, 1 year, 6 months, 15 days) is displayed in the employee detail view as a training progress indicator, showing whether an employee is on track, upcoming, or overdue relative to the expected completion date.

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Bulk updating skill training settings

When training dates are enabled, a Bulk Update Skill Training Settings section also appears within Career Settings. This tool lets administrators apply training configuration to multiple skills in the career at once, rather than configuring each skill individually. Select Configure Skills to open the Bulk Update Training Settings modal. From there, you can select the skills to update and configure the following settings across all selected skills simultaneously:

• Whether training is required for each skill
• Whether text field evidence is required for training approval
• Whether file attachment evidence is required for training approval
• Training expiration (days, months, years)

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Assessments

Assessments controls whether skills from this career are included in manager assessments and self-assessments. Default: On Dependency: Assessments can only be enabled when Proficiency Grading is also enabled. If proficiency grading is disabled, the assessments toggle is grayed out and cannot be turned on. The help text updates to read: “Assessments require Proficiency Grading to be enabled.” When assessments are enabled:

• Skills from this career are included in manager-initiated assessments.
• Skills are included in employee self-assessments.
• Assessment grades are recorded and contribute to proficiency data.

When assessments are disabled:

• Skills from this career are excluded from all assessment types.
• No assessment grades are recorded for this career’s skills.
• Existing assessment data is preserved and will reappear if assessments are re-enabled.

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User Dashboard

User dashboard controls whether employees assigned to this career can access a personal career overview page. The career dashboard is located at Profile > Skills > [Career Name] > Overview and displays career-specific metrics, progress indicators, and resources. Default: Off When the user dashboard is enabled:

• The career overview page becomes accessible to employees assigned to this career.
• Dashboard components (controlled by the checkboxes below this toggle) are displayed to employees.

When the user dashboard is disabled:

• The career overview page is hidden from employees.
• No career-level dashboard is accessible for this career.

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Dashboard components

When the user dashboard is enabled, a Dashboard Components section appears with four checkboxes. Each checkbox independently controls whether a specific section appears on the employee-facing career dashboard. All four components are enabled by default when the dashboard is first turned on. Each component can be toggled on or off independently. Hiding a component removes it from the employee dashboard without affecting the underlying data.

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Settings Reference

The table below summarizes all Career Settings, their defaults, and their dependencies.

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Saving career settings

The Career Settings page has two independent Save Changes buttons — one under the Measurement Model section and one under the User Dashboard section. Each button saves only the settings in its own section. After making changes to a section, select the corresponding Save Changes button to apply those changes. While saving, the button shows “Saving…” and is temporarily disabled. On success, a confirmation toast appears. If the save fails, an error toast appears so you can try again.

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Common Questions

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