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SkillsDB Help Center
SkillsDB Help Center

Document Search

Document Search makes it easy to find, preview, and download important company documents—directly inside SkillsDB. Whether you’re looking for training materials, resumes or CVs, job descriptions, certifications, policies, or reference guides, everything is searchable and accessible in one place. Importantly, it also allows searchers to find content inside of those documents.

Uploading Documents

Admins and managers can upload almost any type of document (Word, PDF, Excel, PowerPoint, etc.) on behalf of their employees. Employees can also upload their own documents. Once uploaded:

  • The document is automatically indexed so its content becomes searchable

  • A category can be assigned (for example: Policies, Certifications, Training, etc.)

  • Employees can always see their own files and documents

  • Permissions can be set to control who can see documents

Document Categories & Permissions

Categories help keep documents organized and searchable. Each document you upload is tagged with a category, which makes it easier to filter results.

Permissions ensure the right people have access:

  • Employees see documents relevant to their profile

  • Managers and admins can see documents for their team or across the company

  • Sensitive materials can be restricted to specific groups

Viewing Documents on Employee Profiles

Uploaded documents don’t just live in search—they also appear in each employee’s profile in the Files area.

  • Managers and admins can view employee documents in one place

  • Employees can see their own uploaded or assigned documents

This provides a single source of truth for certifications, resumes, training records, and more.

Searching for Documents

Use search to look up documents by title, content, or category. Because SkillsDB indexes the full text of each document, you’ll find results even when searching for a keyword that appears inside the document itself.

Search results display:

  • Document title and category

  • A preview-style view of the document

  • Options to download the file for offline use

Key Benefits

  • Everything in one place: No more digging through emails or shared drives

  • Smart search: Find documents by content, not just file name across the entire organization

  • Visibility & trust: Employees, managers, and admins can see the documents that matter most to them

  • Single source of truth: All critical documents have a home in one place

  • Seamless access: Preview documents instantly, or download when you need a copy

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