> ## Documentation Index
> Fetch the complete documentation index at: https://help.skillsdb.com/llms.txt
> Use this file to discover all available pages before exploring further.
# Training
> Build and manage your organization's training library. Add resources, link them to skills and careers, assign them to people, and review employee suggestions.
**Quick Summary:** The Training Library is a centralized catalog of learning resources available to your organization. Admins build and curate the library, link resources to skills and careers, and assign them to employees. Employees can suggest new resources for admin review.
# Overview
The Training Library gives administrators a single place to manage all training resources available in your organization. Each resource can be linked to specific skills and careers, assigned directly to employees, and tracked through completion. Resources in the library appear in employees' Learning Plans when assigned, and employees can suggest new resources for admin approval.
**Who can use this feature:**
| Role | Capabilities |
| -------- | --------------------------------------------------------------------------------------------------------- |
| Admin | Add, edit, delete, and assign training resources; review employee suggestions; export; configure settings |
| Manager | View training library; assign training to direct reports (if permitted) |
| Employee | View assigned training; suggest new resources |
The Training Library requires the **Library: Training** feature to be enabled for your organization. Contact your account manager if it is not visible.
***
# Navigating the Training Library
Navigate to **Library > Training** in the left sidebar to open the Training Library.
#### Group By
The library supports three grouping modes via the toggle at the top of the page:
| Mode | Behavior |
| ---------------- | -------------------------------------------------------------------------------------------- |
| **Alphabetical** | Default. Resources grouped into collapsible sections by first letter, with counts per group. |
| **Label** | Resources grouped by the labels applied to them. |
| **None** | A flat list with no grouping. |
#### Columns
| Column | Description |
| -------------- | ------------------------------------------------------------------------- |
| **Name** | The title of the training resource. Select a row to open its detail page. |
| **Labels** | Any labels applied to the resource. Labels can be edited inline. |
| **People (#)** | The number of people assigned to this training resource. |
| **Avg Rating** | The average rating from employees. |
| **Actions** | Row-level action icons for managing the resource. |
Select **Display** on the right side of the toolbar to show or hide columns.
#### Filters
Select **Filter** in the toolbar to open the filter menu. Available filters: Name, Labels, People (#), Avg Rating, Cost, Duration, Provider, Format, Audience.
***
## Adding a Training Resource
Admins can add training resources directly to the library. Newly added resources are immediately available for assignment.
1. Navigate to **Library > Training**.
2. Select **+ Training** in the top-right corner.
3. Complete the training form (see Training Form Field Reference below).
4. Select **Save Training**.
The new resource appears in the library table immediately after saving.
***
## Training Form Field Reference
The Add/Edit Training form is divided into three sections.
#### Basic Information
| Field | Required | Details |
| -------------------- | -------- | ---------------------------------------------------------------------------------------------------------------------- |
| **Title** | Yes | The name of the training resource |
| **Category** | Yes | The training category; select from your configured categories |
| **Description** | No | A text description of the resource |
| **Training URL** | No | Link to the external resource; enter the domain (e.g., `coursera.org/course-name`) — `https://` is added automatically |
| **Cost (USD)** | No | Numeric cost from 0 to 99,999 |
| **Duration (Hours)** | No | Estimated duration from 0 to 9,999 hours |
| **Reference ID** | No | An internal reference code for tracking purposes |
#### Training Attributes
| Field | Required | Details |
| ------------------- | -------- | --------------------------------------------------------------------------------------------- |
| **Provider** | No | The training provider (e.g., Coursera, LinkedIn Learning); select from configured providers |
| **Training Format** | No | The format of the training (e.g., Online, In-Person, Blended); select from configured formats |
| **Target Audience** | No | The intended audience level; select from configured audiences |
| **Course Level** | No | The difficulty level (e.g., Beginner, Intermediate, Advanced); select from configured levels |
| **Labels** | No | Organizational labels to categorize the resource; visible to admins only |
#### Related Entities
| Field | Required | Details |
| ------------------- | -------- | ------------------------------------------------------------------------------------------------------- |
| **Related Skills** | No | Link this resource to one or more skills; it will appear under those skills in the **By Skill** view |
| **Related Careers** | No | Link this resource to one or more careers; it will appear under those careers in the **By Career** view |
Linking a training resource to skills and careers helps employees discover it through their career profiles and learning paths. Resources linked to a career appear in that career's detail page.
***
## Viewing a Training Record
Select any resource in the library table to open its detail page.
The detail page includes:
* **Hero section** — Title, description, type badge, and status badge
* **Quick stats bar** — Duration, Cost, and Provider at a glance
* **Training Details card** — Category, Training Format, Target Audience, Course Level, and Reference ID
* **Related Entities card** — Skills and careers this resource is linked to, displayed as chips
* **Labels card** — Labels applied to the resource (admin view)
* **Training Link card** — The external URL with an **Open Training** button
To edit a resource, select the **Edit** button (pencil icon) on the detail page or from the table row actions. Admins can edit all fields at any time.
#### Deleting a Training Resource
To delete a resource, select **Delete** from the row actions in the library table. If the resource is linked to skills or careers, a confirmation dialog will display the number of related entities before proceeding. Deletion is a soft delete — the record is removed from active views but retained in historical data.
**Before deleting:** Employees who have this resource in their Learning Plan will lose access to it. Review the **# Assigned**, **# In Progress**, and **# Completed** counts before deleting an active resource.
***
## Assigning Training to People
Admins and managers can assign training resources directly to employees from the library.
1. In the library table, select the people count in the **People (#)** column on the resource row, or open the resource detail page and select **Assign Users**.
2. The **Assign Training** drawer opens.
3. Search for and select the employees to assign the resource to.
4. Select **Assign** to confirm.
Assigned resources appear in the employee's Learning Plan under **To Do** status. The **# Assigned** count on the library table updates immediately.
***
## Employee Suggestions
Employees who do not have admin access can suggest training resources for the library. Suggestions are queued for admin review before being added.
#### How Employees Submit Suggestions
1. Navigate to **Library > Training**.
2. Select **Suggest Training**.
3. Complete the suggestion form with the resource details.
4. Select **Submit for Approval**.
The suggestion enters a **Pending** status and appears in the admin's Training Suggestions queue.
#### Reviewing Suggestions (Admin)
Admins review employee suggestions from **Manage > Training Suggestions**.
The suggestions table shows:
* **Training** — Resource title and how long ago it was submitted
* **Status** — Pending / Approved / Rejected
* **Review** — Button to open the two-step review form
**To review a suggestion:**
1. Select **Review** on a pending suggestion.
2. **Step 1** — Review and edit the basic details: Title, Provider, Category, Description, Cost, Duration, and URL.
3. **Step 2** — Complete the training attributes: Course Level, Training Format, Target Audience, and Labels.
4. Choose one of the following actions:
* **Save** — Save edits without approving or rejecting
* **Save & Approve** — Approve and add the resource to the library immediately
* **Reject** — Open the rejection dialog; enter a required **Reason for Rejection** and confirm
Approved suggestions are added to the Training Library and become available for assignment. Rejected suggestions remain in the queue with a **Rejected** status for audit purposes.
***
## Importing and Exporting Training Resources
Admins can import and export training resources from the **Import/Export** dropdown in the top navigation bar.
#### Exporting
1. Navigate to **Library > Training**.
2. Select **Import/Export** in the top navigation bar.
3. Select **Export**.
4. A `.xlsx` file downloads automatically.
Export is available to admins only. The exported file includes all visible columns.
***
## Configuring Training Settings
Admins can configure the attribute lists used in the training form — categories, providers, formats, audiences, and course levels. These settings determine the options available when creating or editing training resources.
Navigate to **Settings > Training** (or **Library > Training**, then open the **Settings** menu).
The settings page contains five configurable attribute types:
| Attribute | Used For |
| ----------------------- | ------------------------------------------------------------------------ |
| **Training Categories** | Classifying training resources by topic or domain |
| **Training Providers** | Identifying the source of the training (vendor, platform, internal team) |
| **Training Formats** | Describing delivery method (e.g., Online, In-Person, Video) |
| **Target Audiences** | Indicating who the training is intended for |
| **Course Levels** | Indicating difficulty or experience level (e.g., Beginner, Advanced) |
**For each attribute type, admins can:**
* **Add** a new value via the **Add** button, which opens a configuration drawer
* **Edit** an existing value by clicking the edit icon on a row
* **Delete** a value that is no longer needed
* **Reorder** values by dragging rows into the desired order
**Deleting an attribute value** will remove it from any training resources currently using it. Review affected records before deleting a value that may be in active use.
***
# Common Questions
Employees can see training resources that have been assigned to them or that appear in their Learning Plan. The full library browsing experience and direct add/edit capabilities are restricted to admins and managers with appropriate permissions.
Yes. In the **Related Skills** field of the training form, you can select as many skills as are relevant. The resource will appear under each linked skill in the **By Skill** view.
Edits to a training resource (title, description, URL, etc.) apply immediately to the resource record. Employees who already have the resource in their Learning Plan will see the updated information.
Each person can have a training resource in their Learning Plan once at a time. If the resource has been completed and archived by the employee, it can be re-assigned.
Approved suggestions are added to the Training Library as standard resources. They can then be assigned, edited, and managed like any other resource in the library.
***
# Related Articles
Overview of training workflows including suggestions, metrics, and team activity
Linking training resources to careers and enabling training date tracking
How employees interact with assigned training resources in their Learning Plan
Applying labels to training resources for filtering and reporting
***
# Need Help?
If you run into any issues or have questions, reach out to your organization's SkillsDB administrator or contact [SkillsDB Support](https://www.skillsdb.com/support).